How can we help you?

Over the years, Clarke A/V and Eventscape have consistently delivered high-impact experiences across a diverse range of formats – from corporate events and public sector forums to product launches and association events.

Our join approach is rooted in total event oversight – ensuring every element is seamlessly integrated, every supplier is aligned and every delegate enjoys a flawless, elevated experience.

Take a look at our sample case study below for a Medical Association Conference

  

Case Study: Medical Association Conference

 Location:            Bournemouth International Centre

Date:                     3-day event + 1-day build

Format:               Conference + Exhibition + Gala Dinner

Delegates:         600+ healthcare professionals, policy makers and industry partners

 

First 5 Steps to Seamless Planning

Delivering a high-impact medical conference requires meticulous coordination across countless moving parts. Below is a snapshot of the foundational planning stages:

 

1. Define Event Vision & Structure

• To advance clinical knowledge through research, trials and innovation
• Deliver CPD-accredited sessions and hands-on workshops
• Facilitate networking across clinical, policy and industry sectors
• Influence healthcare strategy and regulatory frameworks
• Demonstrate medical technology via live demos and sponsor activities.
• Celebrate member achievements and foster community engagement

 

2. Secure Event Timeline & Location

• Conduct targeted venue research
• Create a shortlist based on plenary capacity, exhibition space, access routes, breakout areas and delegate experience
• Confirm availability and negotiate terms

 

3.Budget & Funding Strategy

• Tiered delegate fees (Consultants, Juniors, Trainees, Industry)
• Sponsorship packages: headline, branded items, session support, networking activities.
• Exhibition revenue: industry product demonstrations, interactive learning zones

 

4. Build the Agenda

• Arrange Keynote Speakers, Industry Symposia, Scientific Sessions & Patient perspectives
• Gala dinner – venue selection, acoustics, curated menu, entertainment & enhancements

 

5. Confirm Format & Flow

• Day 1: Conference + Exhibition + Welcome Drinks
• Day 2: Conference + Breakouts + Gala Dinner
• Day 3: Workshops + Closing sessions

 

 

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If you’re planning your next event we’d love to hear from you.