The Conference Iceberg

The DIY Trap…

Organising a conference might look simple on the surface:

• A venue
• A few speakers
• A tech-savvy team

But beneath that polished tip lies a mass of hidden risks — the kind that can quietly unravel your event and damage your reputation.

🌊 Above the Waterline

What most companies focus on:

• Booking the venue
• Sending invites
• Sorting a running order
• Hiring a technician

It feels manageable. It feels like something you can do in-house.

🧊 Below the Surface, chaotic risks are lurking beneath…

What you don’t see — until it’s too late:

• 📺 A screen too small for the room
• 🏚️ Furniture that looks tired and tatty
• 🎛️ AV that’s cheap and unreliable
• 🏢 A venue that looked great online but can’t handle your tech
• 🍽️ Catering that misses the mark for your audience
• 📉 A schedule that collapses under its own weight
• 🚶 Queuing, confusion and lack of communication
• 👥 Venue staff you’ve liaised with, nowhere to be seen on the day

These aren’t minor hiccups. They are the cracks that can sink the ship.

🛟 Eventscape & Clarke AV pre-empt problems before they surface.

We are on hand from the initial day of planning to the post event wrap up.

From Party Political to Public Sector, Corporate to Luxury, we’ve delivered conferences that feel effortless — because behind the scenes, they’re anything but.

We protect your reputation and make sure your conference is remembered for the right reasons.

💡 The Real Question

It’s not:

“Can we do it ourselves?”

It’s:

“What’s the cost if we get it wrong?”

Call us now on 01202 853202 / 07774 735595 or email enquiries@eventscape.co.uk

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